Privacy Policy

Last updated: September 7, 2022

Villa Being and the Height of Being (together “we”, “us”, “our”), are affiliated brands of Tourism Intelligence International Limited, a limited liability company with registered offices in the Republic of Trinidad and Tobago.  We are committed to protecting your privacy and this Privacy Notice sets out what personal data we collect, how we collect it, what we use it for and who we share it with.

By “personal data” we mean information about you which could identify you such as your name and contact details, your holiday arrangements, and booking history. Personal data does not include data where you can no longer be identified from it such as anonymised aggregate data.

For the purposes of data protection legislation, We are considered the “data controller” of personal data processed in connection with this Privacy Notice. This means that we are responsible for deciding how we hold and use personal data about you. Our address is, #8 Dove Drive, Pax Vale, Santa Cruz, Trinidad and Tobago. Should you have any questions about this Privacy Notice you can contact us at info@being-tobago.com

We have appointed a data protection officer (DPO) to oversee our data privacy matters. If you have any questions about this privacy notice or how we handle your personal data, please contact Kevon Wilson at kwilson@tourism-intelligence.com

This Privacy Notice applies to personal data about you that we collect, use and otherwise process in connection with your relationship with us as a customer or potential customer, including when you book holidays with us, use our websites or call centres, book our services through third parties such as travel agents and tour operators, or engage with us at a trade fair or event we are attending.

We may provide other supplemental privacy notices on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your personal data. Those supplemental notices should be read together with this Privacy Notice.

Where you also provide us with personal data of others, for instance, guests accompanying you on your holiday, please provide those persons with a copy of this Privacy Notice.

What information do we collect about you and what do we use it for?

The types of personal data about you we may collect, store and use are set out in the table below and in each case we have specified what we use it for and our ‘lawful basis’ for processing it. The law specifies certain ‘lawful bases’ under which we are allowed to use your personal data. Most commonly, we will rely on one or more of the following lawful bases for processing your personal data:

1. Where we need to perform the contract we have entered into with you (i.e. we need to provide the services you have booked);
2. Where we need to comply with a legal obligation;
3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
4. Where you have consented to us doing so.
5. Where we need to respond to reviews and for our legitimate interest, we may collect data from third party review sites to conduct a consumers’ overall sentiment analysis.

 

Category of personal data	What we use this data for	Lawful basis
Personal contact details including name, contact number, e-mail address, postal address	Contacting you in relation to the services you have booked and in order to collect and recover payment due to us Confirming your services you have booked (e.g. booking your flights) Fulfilling brochure requests Contacting you with promotions and marketing information (if you have consented to us doing so) Handling complaints Managing our relationship with you	To perform our contract with you Our legitimate interests in recovering payments due to us Our legitimate interests in providing you with specifically targeted marketing information, developing and growing our business Our legitimate interests in customer care, handling your complaint and performing our contract with you To comply with our legal obligations Our legitimate interests in maintaining our accounts and records
Date of birth	Booking the services that you have requested	To perform our contract with you
Payment card information	Processing your payment for the services you have booked	To perform our contract with you
Name(s) and date(s) of birth of any accompanying guests, including children	Booking the services that you have requested	To perform our contract with you
Flight details	Coordinating reservations and your pick-up and drop-off to and from the airport at your trip destination	To perform our contract with you
Dates of stay	Identifying the dates on which you have reserved our services	To perform our contract with you
Information about how you use our website (for example, the pages you visit and how you navigate through our website)	To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we deliver to you. To use data analytics to improve our website, products/services, marketing, client relationships and experiences	Processing is necessary for the purposes of our legitimate interests in studying how our customers use our products/services, to develop them, grow our business and inform our marketing strategy. Processing is necessary for the purposes of our legitimate interests to define types of customers for our products/services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy.
Information about your location based on your IP address	Knowing the country you are in helps us to provide you with more relevant content. We also use this information to analyse how our website users interact with our websites.	Processing is necessary for the purposes of our legitimate interests in providing you with relevant content and studying how our website users interact with our websites.
Information on driving license or other legal identification document	To prove the identity of winners (and their travel companions) of sweepstakes, giveaways and contests	Our legitimate interests in providing the prize to the rightful winner together with their travel companions To comply with our legal obligations Our legitimate interests in maintaining our accounts and records in relation to our sweepstakes, giveaways and contests.
Other information you give during a call to one of our call centres or customer service agents	To provide customer care training and for quality purposes	Our legitimate interests in training our staff and reviewing the quality of care provided by our staff.

Special categories of personal data

Certain categories of personal data, such as race, religion, health or diet, are considered to be “special categories” of personal data as they are more sensitive types of data. We try to limit the circumstances where we process special categories of personal data as much as possible, however, we may also occasionally collect, store and use the special categories of personal data set out in the table below.

“Special categories” of more sensitive personal data require higher levels of protection whereby we need to have further justification for collecting, storing and using this type of personal data. We may process special categories of personal data with your explicit consent. Less commonly, we may process this type of information where it is needed in relation to legal claims.

Category of special category personal data	What we use this data for	Lawful basis
Dietary requirements revealing or suggesting a religious or philosophical belief or a health condition.	Minimising health risks (e.g. allergic reactions) and accommodating guest preferences	Your explicit consent
Relevant medical information such as current medications taken	In case of an emergency Minimising health risks or discomforts For your safety	Your explicit consent

Special categories may also encompass other requests in relation to your travel arrangements that may contain or suggest some details about you that could be categories as more sensitive personal data. For instance, you may request that special meals are available to you in resort which could imply or suggest that you hold particular religious beliefs or have a particular medical condition.

By providing us with special categories of personal data you explicitly consent to our collecting, using and sharing this information with third parties and transferring such data outside of the EU as described in this Privacy Notice. We do not require you to provide us with special categories of personal data, however, if you do not do so we are unlikely to be able to accommodate your needs. Similarly, if you withdraw your consent (see Right to withdraw consent below) we are unlikely to be able to accommodate your needs.

Please note that we may use your personal data without your knowledge or consent, in compliance with the above rules, if we are required by law to do so or if we reasonably believe that it is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.

What if you do not provide the personal data we request?

If you do not provide us with certain information when requested, we will not be able to perform all or part of the contract we have entered into with you (such as booking your flights or hotel).

Change of purpose

We will only use your personal data for the purposes for which we collected it (as identified above in the What we use this data for column), unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

How do we collect this information?

We typically collect personal data about you when you use our services, when you book holidays with us, and when you use our website or call centres, either directly from you or from tour operators or travel agents.

In addition, we may receive personal information about you from third parties, such as:

• Companies contracted by us to provide services to you
• Companies involved in your travel plans
• Customer programmes
• Companies running a competition where one of our holidays is the prize

Cookies

A cookie is an element of data that is stored on a user’s computer. It may be used to identify the device you use to access the website to help us improve and deliver a more personalised service based on browsing style. We use both session ID cookies and persistent cookies. For the session ID cookie, once users close the browser, the cookie simply terminates. A persistent cookie is a small text file stored on the user’s hard drive for an extended period of time. Persistent cookies can be removed by following Internet browser help file instructions.

Types of Cookies:

Category 1 – Strictly Necessary Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Category 2 –  Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

Category 3 –  Functionality Cookies: These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.

Category 4 –  Targeting Cookies or Marketing Cookies: These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on Wely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Category 5 –  Social Media Cookies: These cookies are set by a range of social media services that we have added to the site to enable you to share our content with your friends and networks. They are capable of tracking your browser across other sites and building up a profile of your interests. This may impact the content and messages you see on other websites you visit. If you do not allow these cookies you may not be able to use or see these sharing tools.

To remove or block the cookies from our websites you can access our Cookie Preference Center text link located at the footer of our websites or you can activate the setting on your browser that allows you to customize your cookies.

Who will it be shared with?

We may share your personal data with third parties, including third-party service providers, and other entities within our group where this is required by law, where it is necessary to perform our contract with you, or where we have another legitimate interest in doing so.

We will need to share your personal data with others including:

• The villa at which you are staying;
• Our employees or agents executing your contract or communicating with you concerning your booking
• Third party providers such as social media accounts, Google
• Third party service providers such as taxis, masseuse, tour guides;
• Third party service providers we are using to provide services that involve data processing such as IT and system administration services;
• Professional advisers including our legal teams (both internal and also external law firms), bankers, auditors and insurers to the extent such information is relevant to the performance of their services;

We may share your personal data with third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law or a judicial process. We may disclose your personal data if we are required by law to do so or if we reasonably believe that disclosure is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.

How long will we retain your information?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, marketing or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Once we no longer require your personal data for the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. We will securely destroy your personal data in accordance with applicable laws and regulations.

Your rights in relation to your information

It is important that the personal data we hold about you is accurate and current. Please let us know if your personal data changes during your relationship with us, for example, if you move house.

You have rights as an individual which you can exercise in relation to the information we hold about you under certain circumstances. These rights are to:

• Request access to your personal data (commonly known as a “data subject access request”) and request certain information in relation to its processing;
• Request rectification of your personal data;
• Request the erasure of your personal data;
• Request the restriction of processing of your personal data;
• Object to the processing of your personal data;
• Request the transfer of your personal data to another party.

If you want to exercise one of these rights please contact us at kwilson@tourism-intelligence.com

You also have the right to make a complaint at any time to a supervisory authority for data protection issues.

Fees

You will not usually have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact kwilson@tourism-intelligence.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) you originally agreed to unless we now have an alternative legal basis for doing so.

Changes to this privacy notice

We reserve the right to update this privacy notice at any time, and we will make an updated copy of such privacy notice available on our website and notify you when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal data.